Business Processes at Wabash
Business process documentation is currently under construction. We will publish the current processes with the intent to continuously improve on those processes. As improvements are made and new documentation is published, please check the “What’s New” section to see what has changed.
The benefit of this documentation is to:
- decrease the learning curve for new employees and for those who perform these critical operational functions
- improve the efficiencies of the processes
- increase process consistency and compliance with standard operational procedures (SOPs).
The business process pages provide procedure documents and resource materials for the convenience of faculty, staff, and students. Current business process materials include:
Purchases and Payments
Processes for authorized employees to purchase goods and services for Wabash. Includes Purchasing Card, Payment Request, and Purchase Order information.
Electronic Leave Reporting
Step-by-step process to record vacation and sick leave for Monthly-Paid staff in Wabash Self Service.
Fraternity Finance and Facilities
Materials to assist fraternity leadership and advisors with budget development, financial management, and the annual facilities needs requests.
General Finance
Understanding Wabash’s Account Structure and how to request and post to a new account.
What's New
10/21/25 - Added the new Director of Human Resources, Dana Hancock, to the org chart. Under the Fraternity Finance and Facilities page, updated the Calendar of Key Dates and the Campus Resource Roster.
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10/07/25 - A secured location to access completed Blanket NP-1 (Indiana's Nonprofit Sales Tax Exemption) Certificates for Wabash purchases has been created. Wabash employees should have view access to download the appropriate form to provide to the vendor. Before downloading, please read the instructions. More information about Indiana Sales Tax Exemption may be found here. Completed blanket certificates are saved in Box.
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9/15/25 - Today, we publish the redesigned Treasurer’s Office webpages for a SOFT opening. The "SOFT opening" means that we have asked some of our campus process experts to review the content and provide us with feedback. Feedback about these pages may be emailed here. Once we are ready, an email will be sent to all Wabash Employees announcing the new site.
Currently, the redesign includes content to describe the functions, staff, and mission of the Treasurer's Organization. We not only updated the Purchasing Matrix and Instructions for Use of Indiana State Sales Tax Exemption , but we also added:
- a brief explanation about the chart of accounts.
- a whom to contact page for students, parents, faculty, and staff.
- a purchasing guidelines page and a high-level explanation of each purchasing process.
Stay tuned for updates every other week. We are currently working on:
- updating the Purchasing Card Manual
- content about the timing of payment runs
- a dynamic purchasing matrix webpage
- an explanation of when to use which object codes
- a secured location to access completed NP-1 forms (completed 10/07/25)
- updating the Signature Authority Policy
- step-by-step documentation for creating a Purchasing Request in Colleague and completing a "simple" Payment Request
- a secure location for step-by-step documentation.
Updates will be highlighted in this What's New Section.