Emergency
Procedures Guide
Dial
911 for Emergencies
Department
of Safety and Security: (765) 361-6000
Dean
of Students Office: (765) 361-6310
Crawfordsville
Police Department: (765) 362-3762 (admin)
If a power outage
occurs in your office or building:
1.
Remain
calm.
2.
Provide
assistance to others in your immediate area who may be
unfamiliar with the space.
3.
If you are
in an unlighted area, proceed
cautiously to an area that has emergency lights.
4.
If you are
in an elevator, stay calm. Use the
emergency button or telephone to call 361-6000.
5.
If
instructed to evacuate, proceed cautiously to the nearest clear exit.
6.
Planning
for such situations includes knowing where a flashlight is available.
7.
Call
Campus Safety and Security at 361-6000.
8.
Initiate
power outage protocols for critical operations.
A tornado warning is
the sounding of the emergency sirens for three minutes followed by seven
minutes of silence. A warning indicates a tornado has been sighted by ground
observers or has appeared on radar within Montgomery County.
If a Tornado Warning
has been issued for your area:
1.
Stay
inside and be alert to falling objects.
2.
Stay away
from windows, mirrors, glass, and unsecured objects such as filing cabinets or
bookcases.
3.
Proceed to
a below-ground-level or central hallway of the building if possible (look for
signs).
4.
Do not use
elevators.
5.
If
requested, assist persons with disabilities to the safest areas on the same
floor.
6.
Planning
includes identifying the appropriate place in your building to seek shelter
should a tornado occur.
7.
Listen to
weather radio.
Medical emergencies
occur from time to time in various facilities. Any person who becomes aware of
a medical emergency should immediately take charge of the situation and assess
the need for medical assistance as quickly as possible.
If a Medical Emergency
Occurs:
1.
Clear the
area of unnecessary persons to the extent possible.
2.
If the
situation warrants, assign a specific person to call 911 and Safety and Security at 361-6000,
indicating the nature of the problem and the exact location of the injured or
ill person.
1.
Call 911
for the following:
a.
Unconsciousness
b.
b.
Suffocation or breathing difficulties
c.
Severe
pain/pressure in chest
d.
Severe
bleeding
e.
Any other
life-threatening or potentially permanently disabling injury or illness
2.
If you
dial 911, your call will be answered a dispatcher. Notify the dispatcher that
the incident is on the Wabash College campus and give the dispatcher the name
of the building and best entrance to use.
3.
If 911 is called, have someone meet the EMS vehicle and escort the
medics to the scene.
4.
Try to
make the subject comfortable as possible. Unless trained in basic first aid, do
not render treatment.
Chemicals, leaking
gas, faulty boilers, or falling aircraft could all be the cause of
life-endangering explosions.
If an Explosion
Occurs:
1.
Remain
calm.
2.
Be
prepared for possible further explosions.
3.
Stay away
from windows, overhead fixtures, filing cabinets, bookcases, and electrical
equipment.
4.
Be guided
by Police or Fire Dept. personnel. If evacuation is ordered, proceed to one of
the designated exits.
5.
Do not
move seriously injured persons unless they are in obvious immediate danger (of
fire, building collapse, etc.).
6.
Open doors
carefully. Watch for falling objects.
7.
Do not use
elevators.
8.
If
requested, accompany and assist persons with disabilities who appear to need
direction or assistance.
9.
Do not use
matches or lighters.
10.
Avoid
using telephones.
In the event of a
fire, pull alarm, exit building, and call 911.
How to Report a Fire:
1.
If a
burning odor or smoke is detected, call 911. If a fire is present, pull a fire
alarm to evacuate the building. Report the location of the fire and, if known,
what is burning. Note: pulling the fire alarm may not automatically notify the
fire department.
Response to Audible
Fire Alarms:
1.
If the
audible alarm sounds, evacuate the building.
2.
Do not use
the elevators.
3.
If
requested, accompany and assist persons with disabilities who appear to need
direction or assistance.
4.
Leave all
parcels and personal property inside.
5.
Remain
approximately 50 yards from the exits to help facilitate clear access to the
building for the Fire Department.
6.
Return to
the building only when instructed to do so by Police or Fire officials.
In the Event of a
Fire:
1.
If you can
help control the fire without personal danger, take action with available
firefighting equipment. If not, leave the area.
2.
Never
allow the fire to come between you and an exit.
3.
Close
doors behind you to confine the fire.
Chemical spills or
releases may occur within various work areas or student spaces. Even a broken
thermometer and the release of mercury is considered a chemical spill and
should not be handled by a person who is not trained or equipped to respond
properly.
If a Chemical Spill
Occurs:
1.
If a
chemical spill or release takes place, notify Campus Safety and Security at
361-6000. *
2.
If the
chemical is known and possible danger to persons exists, evacuate everyone from
the immediate area.
3.
If the
entire building requires evacuation, activate the building fire alarm system
and follow building evacuation procedures.
4.
Take
measures to prevent others from entering the contaminated area until emergency
responders arrive.
5.
Meet the
emergency response personnel to provide information and assistance as
requested.
6.
Do not
notify persons of a potential health threat until correct information about the
material released is determined by the appropriate authorities.
* Call Campus Safety
and Security at 361-6000. Safety officials will determine if the Crawfordsville
Fire Department or a Hazmat response is required. Make sure to advise Campus
Safety and Security of the exact location of the spill, the room and building, and
a phone number at which you may be reached. Describe any known injuries.
Continuous sounding of
the fire alarm and the flashing of the fire alarm strobe lights located
throughout building is the signal for immediate evacuation from the building.
(Although a fire alarm is the primary means of notification, there may be times
when a verbal or intercom notification will be required.)
In Advance:
1.
Become
familiar with your work area and routes of emergency exit. Locate a primary
route to exit the building and two alternate routes in the event a planned
route is blocked. Be familiar with the location of stairwell exits to the
outside and other building conditions such as construction.
Upon Hearing or Seeing
the Alarm:
1.
Immediately
evacuate the building.
2.
Stop what
you are doing and walk (do not run) to the primary or alternate route you have
identified. Close but do not lock doors behind you.
3.
Use
stairs. Do not use elevators. If power fails, persons inside elevators will become trapped.
4.
Once outside
of the building, go to an area that you and your colleagues have previously
identified as a gathering location. Go at least 50 yards from the building.
5.
Report to
the office manager or supervisor that you are out of the building and safe. If
someone cannot be accounted for, notify emergency service personnel when they
arrive. This is particularly import for a person who has restricted mobility.
Each year in the
United States, there are over 5,000 reported fires in general office buildings.
In Indiana a fire occurs every nine minutes. Following a few simple precautions
could prevent many of these fires.
For a Fire Safe
Workplace:
Smoking
•
Smoking is
not permitted in campus buildings. Care should be taken to insure that
discarded cigarettes are completely extinguished when they are placed in trash
receptacles or dumpsters near buildings.
Wiring
•
Replace
any electrical cords that have cracked insulation or a broken connector.
•
Extension
cords are permitted only for temporary use and should never be run across
doorways or where they can be stepped on.
•
Do not
pinch electrical cords under or behind furniture.
Appliances
•
Leave
space for air to circulate around heaters and other heat-producing appliances
such as copy machines and computers.
•
Designate
an employee to turn off or unplug all appliances, including coffee makers, at
the end of the day.
•
Do not
overload outlets or extension cords.
Housekeeping
•
Keep
exits, storage areas, and stairways free of waste paper, empty boxes, dirty
rags, and other fire hazards.
•
Open
flames are not permitted in residence halls and fraternities.
Arson
Arson is the largest
single cause of fires in office buildings.
•
Adhere to
buildings security measures and keep unauthorized people out. Lock doors after business hours.
Plan Ahead
In the event of a
fire, a safe, speedy response depends on how well employees are prepared for
emergencies.
•
Familiarize
yourself with the building’s evacuation plan.
•
Count the
number of doors between your work area and the nearest exit. Remember you may have to find your way in the
dark.
•
Learn the
location of alternate exits.
•
Know the
location of the nearest fire alarm and fire extinguisher, and learn how to use
them.
Theft is the most
frequent of campus crimes.
To Avoid Becoming a
Victim:
1.
Keep
personal property secured, to not leave valuables unattended in public places,
hide property from view in parked vehicles, and mark valuable items for identification.
2.
Protect
your Student ID. Identity theft is a growing problem. Guard your mail, don’t
provide personal information over the phone, keep your Social Security Number
confidential, check your credit report once a year, and shred unneeded copies
of documents with identifying or confidential information. Report the lost or
theft of your Student ID immediately to the Dean of Students at 362-6310 and IT
Services at 361-6302.
3.
Keep doors
and ground-level windows locked and always lock your room door.
4.
Report the
loss of a room door key immediately to the Student Life Office.
It is possible,
although highly unlikely, that a staff member may someday receive a threatening
telephone call, letter, or a suspicious parcel or discover a suspicious object
somewhere on the premises.
If You Receive a
Telephone Threat:
1.
Remain
calm.
1.
Listen
carefully. Be polite and show interest. Try to keep the caller talking so that
you can gather more information.
2.
Use the
Explosive Device Data Record information on the next page to question the
caller in a polite and noninterrogative manner. Use
any means, even humor, to prolong the conversation. This will provide a better
chance to identify the voice and hopefully obtain additional information about
a device, the validity of the threat, or the identity of the caller.
3.
Upon
completion of the call, immediately call police at 911 and Campus Safety and
Security at 361-6000. Complete the Explosive Device Data Record as soon as
possible while the incident is fresh in your memory.
4.
If a
threat has been received by another individual and he/she is relaying this information
to you, use the Explosive Device Data Record to get as much information from
them as possible.
A suspicious item is
defined as anything which is out of place and cannot be accounted for or any
item suspected of being an explosive device.
If You Receive a
Written Threat or a Suspicious Parcel or Discover a Suspicious Object Anywhere
on the Premises:
1.
Keep
anyone from handling it or going near it.
2.
Do not use
portable radio equipment within 50 yards of the suspicious item.
3.
Notify
Campus Safety and Security at 361-6000.
4.
Promptly
write down everything you can remember about receiving the letter or parcel or
finding the object. The information will be needed for the investigation.
5.
Remain
calm. Do not discuss the threat with other staff members.
6.
Planning
includes being familiar with the appearance of suspicious packages.
Questions to Ask:
1.
Is the
device set to explode?
2.
Where is
it right now?
3.
What does
it look like?
4.
What kind
of explosive device is it?
5.
What will
cause it to explode?
6.
Did you
place the explosive device?
7.
Why?
8.
What is
your address?
9.
What is
your name?
Exact Wording of the Threat:
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
Sex of Caller:____Age of Caller:______
Race/Nationality:___________________
Number at which call is received:
_________________________________
Time:___________Date:_____________
Caller’s Voice:
___ Calm |
___ Angry |
___ Excited |
___ Slow |
___ Rapid |
___ Soft |
___ Loud |
___ Laughter |
___ Crying |
___ Normal |
___ Distinct |
___ Slurred |
___ Nasal |
___ Stutter |
___ Lisp |
___ Raspy |
___ Deep |
___ Ragged |
___ Clearing throat |
___ Deep breathing |
___ Cracking voice |
___ Disguised |
___ Accent |
___ Familiar |
Background Sounds:
___ Street noises
___ House noises
___ PA system
___ Music
___ Office machinery
___ Factory machinery
___ Animal noises
___ Voices
___ Static
___ Clear
___ Phone booth
Other _______
Threat Language:
___ Well spoken
___ (educated)
___ Foul
___ Irrational
___ Incoherent
___ Taped
___ Message Read by Threat Maker
Give responding
officers this completed sheet.
Your Name:_______________________
Position:__________________________
Phone
#:__________________________
Date:_____________________________
Safety Guidelines for
Dealing with an Armed Subject
An active shooter is a
person who appears to be actively engaged in killing or attempting to kill
people in a populated area; in most cases there is no pattern or method to
their selection of victims. These situations are dynamic and evolve rapidly,
and require the immediate assistance of law enforcement resources to stop the
shooting and reduce the number of innocent victims.
In general, how you
respond to an active shooter will be dictated by the specific circumstances you
encounter. Try to remain calm and use the guidelines to help you plan a
strategy for survival.
If an
active shooter is outside your building:
Proceed to a room that
can be locked, close and lock all windows and doors, and turn off all lights.
If possible, get everyone down on the floor and ensure that no one is visible
from outside the room. One person in the room should dial 911 to advise the dispatcher
what is taking place and
inform them of your location. Remain in place until a police
officer or school administrator known to you gives the all-clear message.
Do not respond to any
voice commands until you can verify with certainty that they are being issued
by a police officer or school administrator.
If an
active shooter is in the same building you are:
Determine if the room
you are in can be locked, and if so, follow the above procedure. If your room
can’t be locked, determine if there is a nearby location that can be reached
safely and secured, or if you can safely exit the building.
If an
active shooter enters your office or classroom:
Try to remain calm.
Call 911 if possible, and alert the police to the shooter’s location. If you
can’t speak, leave the line open so the dispatcher can listen to what’s taking
place. If there is absolutely no opportunity for escape or hiding, it might be
possible to negotiate with the shooter. Attempting to overpower the shooter
with force should be considered a very last resort after all options have been
exhausted. IF the shooter leaves the area, proceed immediately to a safer place
and try not to touch anything in the vicinity of the shooter.
No matter what the
circumstances, if you decide to flee during an active shooting situation, make
sure you have an escape route and plan in mind. Do not attempt to carry
anything, move quickly, keep your hands visible, and follow the instructions of
any police officers you may encounter.