When Wabash students study off campus, Wabash sends the applicable financial aid directly to your program sponsor and you are responsible for the remainder.  You must make arrangements for payment directly with the program, either by lump sum or by payment plan. Wabash requires the payment of a $75 administrative fee and

Here's how this happens:  

Our Office will send a complete cost estimate for your program to the Financial Aid Office.  Financial Aid (Laura Frye) will calculate the amount of aid for which you are eligible based upon a comparison of the cost of your program to the cost to study on campus, and send the result to the Business Office (Cathy VanArsdall).  Then, Cathy will write a letter to the billing office of your program to the effect that on the first day of classes at Wabash for your  semester off-campus, Wabash will send a check to the program for the amount of aid you will have (scholarships and loans).  Programs always accept this.  You will receive a copy of this letter so that you may contact the program directly and make arrangements for payment of the remainder.  It would be appropriate at this time to discuss payments and any deadlines.  Payment may be accomplished by a lump sum, or time payment plan, depending upon what you and the program decide.  Wabash College is not involved in these arrangements.  If there is an application fee to be paid when you apply, or a deposit required once you are accepted into your program, you must pay it.  The deposit will likely be subtracted from any balance that you must pay after your financial aid is applied. 

When asked, tell your program sponsor to send invoices to your home and to Cathy VanArsdall.

There are three other forms which you must complete; two must be signed by you AND your parents.   One form is the “Waiver of liability form,” another has to do with refunds and payments, the other will allow you to receive financial aid.  If your program’s materials mention something about agreements between them and Wabash, you should ask Cathy VanArsdall.

To Off-Campus Studies Participants
From: Cathy VanArsdall    vanarsdc@wabash.edu
Business Office ~ Center Hall

This memo is intended to give you a brief explanation of the financial side of the Off-Campus Studies Program.

The total amount that Wabash pays to your program is calculated by adding up the amount of FINANCIAL AID you have been awarded plus the amount of LOANS you will receive (Stafford, Plus or Signature) plus any CREDIT BALANCE that is already on your student account:

FINANCIAL AID
+ LOANS
+ CREDIT BALANCE FROM PRIOR SEMESTER
= TOTAL AMOUNT PAID TO PROGRAM BY WABASH

If this total is MORE than the cost of your program, Wabash will write a REFUND check to you for the difference.

If this total is LESS than the cost of your program, you will be responsible for the difference. YOU SHOULD PAY THE DIFFERENCE DIRECTLY TO YOUR PROGRAM.

We write the check to your program on Wabash College’s Registration Day. Most of the programs give you a due date for full payment that is before our Registration Day.  I will write letters (please see below) to all the programs requesting a deferment of payment for the portion that Wabash pays. If you are responsible for a portion of your tuition, you should either pay your portion by the due date, or make arrangements DIRECTLY WITH THE PROGRAM if you will not be able to pay by the due date.

ATTENTION:     The following form is extremely important to you.

A "Student Account /Refund" Voucher must be printed, completed, signed and returned to Cathy VanArsdall.  Please download and sign the form as soon as you have decided upon a program.

These vouchers are your authorization for Wabash College to pay your program and to refund to you any overage  (if you will receive a refund) from your student account.

IMPORTANT NOTE:

Also, please provide Cathy VanArsdall with a copy of the invoice you receive from your program.

Here is a sample letter of the type sent to the program's billing office on behalf of our students:

May 5, 2004

Ms. XXXXXX                                                     

Institute for Study Abroad
1100 W. 42^nd St
Suite 305
Indianapolis, IN  46208

Re:  Jeff Gordon

I am writing to request a partial deferment of payment for Jeff Gordon, a current Wabash College student who plans to attend your program in the Fall of 2005. 

We currently estimate that Mr. Gordon’s scholarships and loans, less our off-campus fee, should provide approximately $12,500 toward his program cost.  Wabash College can pay you that sum, or his total program cost, whichever is less, on August 25, 2004.    Mr. Gordon will pay the balance of his program fees, if any, directly to you.   Please contact me if you have any questions about this arrangement.

Please fax a copy of Mr. Gordon’s tuition invoice to Wabash College as soon as possible.

Sincerely,

Cathy VanArsdall
Assistant Comptroller
Wabash College
Voice:  (765) 361-6421
Fax:     (765) 361-6433
Email:  vanarsdc@wabash.edu

Cc:  Jeff Gordon